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National Association of Canine Scent Work, LLC®

Official NACSW™

ODOR RECOGNITION TESTS
 
Odors Tested: Birch, Anise, Clove

 

Date:

Saturday - October 28th, 2023

Hours: 

AM: 8:00 AM to 12:00 PM

PM: 12:30 PM to 3:30 PM

 

Test Location:

520 West 67th Street, Loveland, CO 80538

Test Host:

Everything Dog

Certifying Official:

Ruth Ann Stricker

 

Judge:

Gail  Creek

 

Entry Cost:

$35 per run

 

Number of Entries:

 125

If we have enough entries, we will split the ORT into two groups. One group will check in at 8:30 a.m. and the other will check in at approximately 12:30am. Times will be determined the week before the ORT and you will be notified by email, the time to show up along with other final details.

ORT Entry Information

Opening Date: Friday, August 18, 2023 at 10 AM

Entries Close: Friday, October 20, 2023 at 7 PM or When entry limits have been met

 

Second Dog Policy

Second dogs will be allowed if ORT is split into AM and PM trials. 

 

Entry Method

  • All entries will be accepted online through host website everythingdogco.com

  • Please visit the link for registration: 

  • Telephone, fax and mail entries cannot be accepted.

  • OWNERS are responsible for errors in making out entry forms.

  • Payment required at the time of registration.

  • No entry shall be made and no entry shall be accepted, which specifies any conditions as to its acceptance.

 

Notification

Your payment and emailed receipt is confirmation of your completed entry.

 

Entry Requirements

 

A Qualified Entry is one that meets all the following criteria:

  1. Complete entry during the specified entry time frame.

  2. The Handler is a NACSW member for the 2023-2024 membership year (8/1/23- 7/31/24). 

  3. The Dog is registered with the NACSW.

  4. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.

 

For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles. FEO results will not be included in the posted ORT results. If space remains after all qualified entries are accommodated on Friday, October 21, 2023, then we will offer spaces for those who wish to run a dog (FEO). Dogs may only run FEO in odors that they are not already registered for.

 

For information on how to register or become a member go to www.NACSW.net

 

Trial Eligibility and ORTs

The ORT Title must be earned at least 14 days before a trial opening date to be eligible for the first draw period.

All odors must be passed in order to earn the ORT title.  It is not required that they all be passed at the same test.

Basic Description of the Test

To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes typically set up in a pattern of two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website.  Handlers may test on all 3 odors at the same test.

 

All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net 

No dog will be given more than one space in the same odor test at a single event.
 

Results

During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results. 

Cancellation Policy
The following cancellation policy applies:

 

Cancellations made BEFORE Friday, October 20, 2023 at 8 AM, will get a refund minus a $5 service fee per test. No refunds after Friday, October 20, 2023 at 8 AM.

 

All cancelations must be emailed to Victoria Kander at victoria.rose.kander@gmail.com
 

Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.

 

This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

 

If the ORT cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the test organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.
 

Location Details

Modeled after real-life detection work, NACSW trials are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Trials frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Participants should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at trials. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs.  Handlers agree that they are entering this trial at their own risk. 

 

ADA Site Specific Conditions

This test location is a Dog Training Facility in a business development. The pathways to the search areas are paved and include ramp options. The search areas are on level ground. Parking for handicap is available close to ramps. Indoor bathroom is ADA compliant.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.

 

Optional Parking

The parking lot is paved with some not in shade. Additional parking is available in a dirt lot to the east of the building.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Reactive Dog Parking

There will be reactive dog parking at this test for those who wish to park in this area, however the parking is tight and there will not be separate potty areas, entrances or warm up boxes. 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Unentered Dogs

Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the test grounds.  

 

RV Parking

There is space for RVs to park in the dirt lot to the west of the building during the test day. No overnight RV parking is available.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Running Vehicles or Generators in the parking lot

The parking is tight at this location on the paved parking and running your vehicles or generators in the parking lot is not allowed.

There is ample parking in the dirt lot to the west of the building and we will have a separate parking area for those wishing to run their vehicles or generators during the day.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Smoking

Smoking is not allowed on this test site, including the use of e-cigarettes

 

Hotels

Travelodge by Wyndham

TownePlace Suites by Marriott

La Quinta Inn & Suites by Wyndham

 

DOG INFORMATION

 

Dog Policies

  • All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.

  • Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.

  • Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.

  • Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.

  • Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths.  

  • Refer to location details (above) for information on unentered dogs. 

 

Females in Season

Will be allowed to run wearing “pants” at the very end of the day after all other dogs have tested. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must contact Victoria Kander at victoria.rose.kander@gmail.com so plans can be made for the dog.

 

COVID-19 Information
Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules

In addition to those guidelines the following changes and guidelines are in effect for this trial due to COVID-19:

The City of Loveland and State of Colorado have no current restrictions for COVID 19.


If there are any significant changes or updates after the draw period, entrants will be notified via email. Competitors are responsible for staying up to date on any jurisdictional requirements for their home location as well as the trial location including any travel guidance. 

ADA Requests

If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net.  Please include your name, ORT date, ORT host name, and your requested accommodation(s).
 

Spectators
Space permitting, spectating will be allowed per ORT guidelines as outlined in the rule book. The ORT Certifying Official has the right to limit spectators at their discretion. ORT participants may have a friend or family member video/photograph their test. ORT participants may not video/photograph one another. Children under 18 must always be directly supervised by a parent/guardian. No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the test. Spectators are reminded that the hide placements must not be discussed nor should they speak with any participants about what they saw until after the test is complete.

 

Additional guests are welcome, however spectating opportunities may be limited.

Please verify attendance policies with the host before bringing or inviting anyone not volunteering, testing, or officiating.

 

An adult accompanying a minor must be present during the searches.
Everyone at the test site must sign the waiver provided by the host and comply with all event requirements. 

Participants are not allowed to watch the testing at any time.

 

Veterinarians

Worthington Animal Clinic

Loveland Veterinary Clinic

North Shore Animal Hospital

VCA Animal Hospitals Urgent Care - Fort Collins

Rules

Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW event.


Liability

By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW, Everything Dog and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.

 

Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.

 

Questions
All Test related questions, contact Victoria Kander at victoria.rose.kander@gmail.com

 

Details regarding check in time and briefing will be sent approximately 1 week before the ORT.

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